Best Otter.ai Alternatives in 2026

Fireflies.ai is our pick for most people leaving Otter.ai, because its model flips the usual limit: transcription itself is unlimited on every plan, and storage is the meter instead. The free plan includes a limited amount of storage per team, 20 AI credits, and limited summaries, while Pro costs 10 dollars per seat per month billed annually with 8,000 minutes of storage per seat. Business adds unlimited storage at 19 dollars per seat per month billed annually.

The integration list is the other reason Fireflies.ai leads here, with connections to Salesforce, HubSpot, and many other tools, plus AI summaries, action items, and topic tracking. The honest catch is the AI credit system: heavy users of advanced summaries and analysis can run past the included credits. If your team lives in meetings and wants a searchable archive without counting minutes, start here.

tl;dv suits teams that dislike the idea of a bot joining every call. Its free plan includes unlimited recordings and transcripts in more than 30 languages, with a 3-month retention window and 10 lifetime AI summaries. Pro costs 18 dollars per seat per month billed annually with unlimited AI notes, while Business pricing differs across sources, so we list it as See website in detail and suggest confirming it on the live pricing page.

The product also records without a visible bot in some setups, which some teams prefer for a more natural meeting feel, and it offers timestamped clips and shareable moments for follow-up. The free plan is genuinely useful for testing, but the AI summary limit means you will upgrade quickly if summaries are the main reason you use a notetaker. For teams that record a lot and summarize selectively, tl;dv is a strong fit.

Fathom is the alternative we recommend first to individuals, because its free plan includes unlimited recordings and transcriptions with instant AI summaries. Advanced summaries and AI action items are limited on the free plan, with reports of around 5 advanced summaries per month, so power users will still need a paid tier. Premium costs 16 dollars per user per month billed annually, while Team costs 15 dollars per user per month billed annually with a 2-user minimum.

Business, at 25 dollars per user per month billed annually, adds CRM field sync, Deal View, and coaching features that suit sales teams. The interface is simpler than most rivals, which is a plus for people who just want the recording, the summary, and the action items without a large workspace to manage. If you mainly need one reliable notetaker for your own calls, Fathom is hard to beat at zero cost.

Notta stands out for teams that meet across languages. It transcribes 58 languages in real time, supports bilingual transcription that handles two languages in one meeting, and joins Zoom, Teams, Google Meet, and Webex calls. The free plan includes 120 transcription minutes per month, but each conversation is capped at 3 minutes, with 50 file uploads and 10 AI summaries per month. Pro costs 8.17 dollars per month billed annually with 1,800 minutes, while Business costs 16.67 dollars per month billed annually with unlimited transcription.

The free plan is more of a trial than a daily tool, because the 3-minute cap breaks up any real meeting. Paid plans fix that and add Notta Brain, an AI assistant that turns transcripts into summaries, slides, and mind maps. If your meetings mix languages or you need strong Asian language support, Notta earns its place ahead of several better-known names.

Tactiq takes a different route from the bot-based tools: it works as a browser extension that captures live captions without sending a bot into your call. The free plan includes 10 transcripts per month, 5 AI credits per month, live captions, and exports to Google Docs and Notion. Pro costs 8 dollars per user per month billed annually with unlimited transcripts and 10 AI credits per month, while Team and Business tiers add unlimited AI credits and admin controls.

That bot-free approach matters for privacy-sensitive meetings and for calls where a visible notetaker feels intrusive, though you should still tell participants you are recording and follow local consent rules. The trade-off is that Tactiq depends on the browser and on caption quality from the meeting platform, so it is less of a full meeting workspace than Fireflies.ai or Fathom. For individuals who want captions and transcripts without a bot, it is a neat, low-cost choice.

Grain suits teams that use meeting recordings for coaching and sharing, not just for notes. It records meetings, produces transcripts and summaries, and lets you clip key moments to share with teammates or customers. The free plan exists, but published limits vary across sources, from meeting length caps to a set number of recorded meetings, so we recommend checking the live pricing page for the current free terms. Starter costs 15 dollars per seat per month billed annually with unlimited recordings, while Business costs 29 dollars per seat per month billed annually with HubSpot and Salesforce sync.

The coaching angle is what separates Grain from the rest: managers can review calls, leave timestamped comments, and build libraries of good examples. The downside is that Grain is less of a general notetaker and more of a sales and customer-success tool, so general teams may find Fireflies.ai or Fathom simpler. If clips and coaching drive your purchase, Grain is worth a trial.

MeetGeek offers one of the lowest paid entry prices on this list, with Pro at 9.99 dollars per user per month billed annually for 20 hours of transcription per month. Its free Basic plan includes 3 hours of transcription per month, 3 months of transcript storage, and recording in more than 100 languages without a bot joining the call. Business costs 17 dollars per user per month billed annually with unlimited transcription and HD video, while monthly billing figures vary across sources.

The product also covers AI summaries, action items, and integrations with common meeting and CRM tools, which makes it a practical team choice at a modest price. Extra hours on Pro are reported at around 50 cents per hour, which helps teams with uneven meeting loads. The free plan is small, so treat it as a trial, but the paid tiers give good value for small teams that meet often.

Fellow is the odd one out here, because it starts from meeting management rather than transcription alone. It combines agendas, notes, action items, and feedback with AI meeting notes and recordings, which suits teams that want one place for everything around a meeting. The free plan includes a small lifetime allowance of AI notes and recordings per user, with workspace limits, while Team costs 7 dollars per user per month billed annually and Business costs 15 dollars per user per month billed annually with unlimited AI notes and CRM sync.

That breadth is both the strength and the weakness: if you mainly need transcripts, Fellow is less focused than Fireflies.ai or Fathom, and the free allowance runs out fast. If your meetings suffer from missing agendas and lost action items, Fellow fixes the wider problem and adds transcription on top. Tell participants when you record, and get consent where your local rules require it, since Fellow offers both bot and botless recording.