Best Meeting Transcription Apps in 2026

Otter.ai is the most familiar meeting transcription app, and its live transcript is the reason. A bot joins your Zoom, Google Meet or Teams call, transcribes in real time, and highlights speakers so you can follow who said what. After the call, you can search the transcript, edit it, and ask Otter AI Chat questions about decisions and action items.

The free plan is genuinely useful for occasional meetings, with 300 minutes per month. Heavy users will hit the minute cap and need Pro, which adds 1,200 minutes. Otter suits individuals and teams who want a reliable, well-supported transcription tool without a complex setup.

Fireflies.ai is built for teams that want meeting notes to flow into other tools. It records Zoom, Meet, Teams and other platforms, transcribes the call, and can push summaries into Salesforce, HubSpot and project tools. Sales teams use it to track topics, questions and next steps across many calls.

The free plan is generous on transcription, but storage is capped, so older recordings may need management. Pro adds more AI features and integrations. Fireflies fits sales and customer success teams better than a solo user who only needs a transcript.

Fathom stands out for its free plan. Solo users can record and transcribe an unlimited number of meetings, which is rare among tools on this list. During a call, you can click to highlight a moment, and Fathom turns those highlights into a summary with action items afterward.

The limits are on advanced AI features and team controls, which sit on paid plans. For consultants, freelancers and small teams, the free plan may cover most needs. Fathom is a strong first tool to try, especially if you want to test meeting transcription without paying.

tl;dv, pronounced t-l-d-v, is built for teams that review meetings after they happen. You can record a call, transcribe it, and then cut short clips of key moments to share with colleagues who missed the meeting. Timestamps and search make it easy to jump to a decision without watching the whole recording.

The free plan covers recordings and transcription, but history is limited, so older meetings may drop off. Pro adds more AI notes and longer history. tl;dv suits product, research and distributed teams that share meeting moments often.

Notta is a good pick for teams that meet in more than one language. It transcribes live meetings and uploaded files, supports dozens of languages, and can translate transcripts for colleagues who work in another language. The entry price is also low compared with several rivals.

The free plan is modest, with 120 minutes per month, so regular users will need Pro. Notta suits international teams, interviewers and researchers who need language coverage more than deep CRM automation. Test it on your actual languages before you commit, since accuracy varies by language and accent.

Rev is different from the other tools here, because its main strength is human transcription. For legal, medical, research or published interviews, a human transcript can be worth the higher per-minute cost, since it handles crosstalk, accents and unclear audio better than automation. Rev also offers automated transcription for everyday use.

Rev does not offer a free meeting bot plan, and it is not the cheapest way to transcribe routine internal calls. Use Rev when accuracy matters more than price, such as for a transcript you will quote, file or publish, and use an automated tool for daily meetings.

Grain focuses on the moments that matter in a meeting. You can highlight key parts of a call, turn them into short video clips, and share them with a team or push notes into a CRM. That clip-first approach suits sales and product teams who want to show a customer quote or a decision, not just a long transcript.

Grain offers a free plan, but paid pricing and feature limits vary, so check the site for your team size. Grain fits teams that already share clips and highlights, rather than users who only need a plain transcript for personal notes.

Fellow treats transcription as one part of running better meetings. You build an agenda before the call, take collaborative notes during it, and track action items afterward, with AI notes and recordings to fill gaps. That structure helps teams that want meetings to end with clear owners and deadlines.

The free plan includes a limited number of AI notes, so heavy users need a paid plan. Fellow suits managers and teams who want agenda and follow-up discipline alongside transcription, rather than users who only want a raw transcript.

Sonix is a good fit when your main need is transcribing files, not joining live meetings. Upload audio or video, and Sonix returns a transcript you can edit, search and export, with timestamps and speaker labels. Pay-as-you-go pricing suits occasional users who do not want a monthly subscription for a few hours of audio.

For daily live meetings, a bot-based tool such as Otter, Fireflies or Fathom will be more convenient, since Sonix is file-first. Sonix fits journalists, researchers and content teams who work from recordings and need a fast, editable transcript.